Meeting Details

Meeting Summary
Audit and Scrutiny Committee
28 Mar 2023 - 10:00 to 13:00
Occurred
Council Chambers
Meeting open to the public.
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  • Documents
  • Members Attending
  • Others Attending
  • Declarations of Interests

Documents

Agenda

Agenda Items
Meeting Arrangements - Hybrid Meetings

This meeting will be held on a predominantly physical basis but with provision, by prior notification, for remote attendance by Elected Members in accordance with the provisions of the Local Government (Scotland) Act 2003.  Where possible, the meeting will be live-streamed and available to view at https://north-ayrshire.public-i.tv/core/portal/home. 

1 Declarations of Interest

Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda.

2 Minutes
The accuracy of the Minutes of the Meeting of the Audit and Scrutiny Committee held on 31 January 2023 will be confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copy enclosed).
3 Petition: West Kilbride Glen Extension Grass Cutting
Submit report by the Head of Service (Democratic) on the terms of a petition received in respect of grass cutting at the West Kilbride Glen Extension (copy enclosed).
4 Accounts Commission’s Report: Local Government in Scotland: Financial Bulletin 2021-22
Submit report by the Head of Finance on the findings of the recent Accounts Commission report (copy enclosed).
5 External Audit Plan 2022/23
Submit report by the Head of Finance on the External Audit Plan for 2022/23 (copy enclosed).
6 Council Plan Mid-Year Progress Report 2022-23
Submit report by the Head of Service (Democratic) on progress with Council Plan priorities (copy enclosed).
7 Internal Audit Plan 2023/24
Submit report by the Head of Service (Finance) on the proposed Internal Audit Plan for 2023/24 (copy enclosed).
8 Internal Audit and Corporate Fraud Action Plans: Quarter 3 Update
Submit report by Head of Service (Finance) on the progress made by Council Services in implementing the agreed actions from Internal Audit and Corporate Fraud reports as at 31 December 2022 (copy enclosed).
9 Internal Audit Reports Issued
Submit report by the Head of Service (Finance) on the findings of Internal Audit work completed between January and February 2023 (copy enclosed).
10 Internal Audit Charter 2023
Submit report by the Head of Service (Finance) on the updated Internal Audit Charter (copy enclosed).
11 Urgent Items

Any other items which the Chair considers to be urgent.

12 Exclusion of the Public - Para 1

Resolve in terms of Section 50(A)4 of the Local Government (Scotland) Act 1973, to exclude from the Meeting the press and the public for the following item of business on the grounds indicated in terms of Paragraph 1 of Part 1 of Schedule 7A  of the Act.

 

Non Disclosure of Information

In terms of Standing Order 21 (Disclosure of Information), the information contained within the following report is confidential information within the meaning of Section 50A of the 1973 Act and shall not be disclosed to any person by any Member or Officer.

13 Investigation Reports Issued
Submit report by the Head of Service (Finance) on investigation reports finalised since the last meeting (copy enclosed).
Webcasting

Please note: this meeting may be filmed/recorded/live-streamed to the Council's internet site and available to view at https://north-ayrshire.public-i.tv/core/portal/home, where it will be capable of repeated viewing.  At the start of the meeting, the Provost/Chair will confirm if all or part of the meeting is being filmed/recorded/live-streamed.

You should be aware that the Council is a Data Controller under the Data Protection Act 2018.  Data collected during the webcast will be retained in accordance with the Council’s published policy, including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site.

Generally, the press and public seating areas will not be filmed. However, by entering the Council Chambers, using the press or public seating area or (by invitation) participating remotely in this meeting, you are consenting to being filmed and consenting to the use and storage of those images and sound recordings and any information pertaining to you contained in them for webcasting or training purposes and for the purpose of keeping historical records and making those records available to the public. If you do not wish to participate in a recording, you should leave the meeting.  This will constitute your revocation of consent.

If you have any queries regarding this and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact dataprotectionofficer@north-ayrshire.gov.uk.

Sederunt
Audit and Scrutiny Committee

John Bell (Chair)
Donald Reid (Vice Chair)
Eleanor Collier
Cameron Inglis
Tom Marshall
Matthew McLean
Davina McTiernan
Ian Murdoch
John Sweeney

Additional Meeting Documents

Members Attending

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending Apology
Councillor Ian MurdochUnable to Attend
Absent
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
Councillor Eleanor Collier1 - Declarations of InterestAgenda Item 3 Petition: West Kilbride Glen Extension Grass CuttingNon-Pecuniarywithdrew from the meeting for that item of business, taking no part in discussion thereon.

Others Attending

Also in attendance at the above meeting were:

In Attendance (Physical Participation)

R. McCutcheon, Executive Director, D. Hammond, Head of Service (Sustainability, Corporate Property & Transport),T. Reaney, Head of Service (Neighbourhood Services), L. Kirk, Interim Head of Service (Economic Development and Regeneration), N. Mcilvanney, Interim Head of Service (Growth, Investment and Employability) and A. Elliot, Senior Manager (Housing and Public Protection)  (Place); A. Sutton, Executive Director, A. McClelland, Head of Service (Education), R. Leith, Head of Service (Connected Communities), and L. Taylor, Senior Manager (Communities & Education); P. Doak, Head of Service (Finance and Transformation) A, Sutherland, Head of Service and M. Henderson, Senior Manager (Children, Families and Justice) (Health and Social Care Partnership);  M. Boyd, Head of Service (Finance), F. Walker, Head of Service (People & ICT); L. Miller, Senior Manager, K. Gray, Team Supervisor, D. Perrit and G. McMaster, Fraud Investigators, (Audit, Fraud, Safety and Risk) (Finance); and A. Craig, Head of Service (Democratic), I. Hardy, Team Manager (Policy and Performance), D. McCaw and H. Clancy, Committee Services Officers (Chief Executive’s Service).

Also in Attendance (Physical Participation)

D. Jamieson and C Foster (Audit Scotland).

___ Members of public expressed a desire to address the meeting.

Webcast



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