Governance Documents and Committee Guidance Documents and Procedures

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Governance Documents

There are a number of key documents which set out how North Ayrshire Council and its committees or officers makes decisions.  Some key documents are listed below.  All governance documents are subject to periodic review.

North Ayrshire Council

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About

Scheme of Administration

The Scheme of Administration provides for the delegation by the Council of decision making authority to various committees. The Scheme establishes the committees of the Council, provides for their compositions, and sets out their terms of reference and any limitations on their decision making powers. There is a separate Scheme of Administration in respect of the North Ayrshire Integration Joint Board (below).

Standing Orders Relating to Meetings and Proceedings of the Council

The Standing Orders are procedural rules which govern the conduct of meetings of the Council and its committees. The Standing Orders provide for such matters as questions, voting, motions and amendments, the power of the Provost/Chair and so on. There are separate Standing Orders relating to meetings of the North Ayrshire Integration Joint Board (below).

Scheme of Delegation to Officers

The Scheme of Delegation to Officers sets out the extent of decision making powers delegated by the Council to senior officers.

Standing Orders Relating to Contracts and Contract Procedure Rules for North Ayrshire Council         

The Standing Orders Relating to Contracts (the Standing Orders) set out how the Council will invite tenders and let contracts for the supply of goods, works for services.

Financial Regulations

The Council's Financial Regulations

Member Officer Protocol

Guidelines for Member/Officer Relations

(incorporating the Protocol on Member/Officer Relations from the Councillors’ Code of Conduct)


North Ayrshire Integration Joint Board

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About

Standing Orders Relating to Meetings and Proceedings of the Integration Joint Board

The Standing Orders are procedural rules which govern the conduct of meetings of the North Ayrshire Integration Joint Board. The Standing Orders provide for such matters as questions, voting, motions and amendments, the power of the Provost/Chair and so on.

Scheme of Delegation to Officers (North Ayrshire Integration Joint Board)  

The Scheme of Delegation to Officers sets out the extent of decision making powers delegated by the North Ayrshire Integration Joint Board to senior officers.

IJB Register of Registerable Interests, Gifts and Hospitality

The Code of Conduct for Members of Devolved Public Bodies sets out the categories of interest, financial and otherwise, which members have to register.


Ayrshire Regional Economic Joint Committee and Ayrshire Economic Partnership Board

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About

Standing Orders for the Conduct of Meetings

The Standing Orders are procedural rules which govern the conduct of meetings of the Ayrshire Regional Economic Joint Committee and Ayrshire Economic Partnership Board.


Ayrshire Shared Services Joint Committee

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About

Standing Orders for the Conduct of Meetings

The Standing Orders are procedural rules which govern the conduct of meetings of the Ayrshire Shared Services Joint Committee.


North Ayrshire Council Committee Guidance Documents and Procedures

General

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About

Webcasting Protocol

This protocol is intended to assist the conduct of webcast meetings and help ensure compliance with the Council’s obligations under the Data Protection Act 2018 and the Human Rights Act 1998.  Contained are provisions that will apply to all meetings webcast by the Council.


Appeals Committee

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Appeals Procedure (Dismissals/Grievance/ Recruitment & Selection)

This document sets out how appeals against dismissal, grievance and recruitment and selection will be handled. 

Guidance for Appellants, Representatives and Witnesses on Using Microsoft Teams

Due to Covid-19 the Appeals Committee will be meet remotely via Microsoft Teams until further notice.  This document provides guidance on how to connect to the meeting and work the controls thereafter.


Audit and Scrutiny Committee

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About

Guidance on Deputations and Petitions

This guidance sets out the process to be followed by persons wishing to make a deputation or submit a petition to the Scrutiny and Petitions, Planning, or Licensing Committees.

Cabinet Call in Procedure

This guidance sets out the process which is followed when Elected Members call-in decisions by the Cabinet which they feel require further scrutiny.


Cabinet

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Cabinet Call in Procedure

This guidance sets out the process which is followed when Elected Members call-in decisions by the Cabinet which they feel require further scrutiny.

 

Guidance on Addressing the Cabinet

This guidance sets out the process to be followed by persons who have been invited to address the Cabinet


Education Appeals Committee

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Education Appeal Guidance for Parents and Carers

 

This document sets out who has the right to make an appeal, what decisions can be appealed and how appeals are handled.


Licensing Committee

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Guidance on Deputations and Petitions

This guidance sets out the process to be followed by persons wishing to make a deputation or submit a petition to the Scrutiny and Petitions, Planning, or Licensing Committees.

 


Local Review Body

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Meeting Procedure

 

This document sets out the procedure which will be followed by the Local Review Body when determining a review request.

 

Hearing Procedure

 

This document sets out the procedure which will be followed should the Local Review Body request a hearing to assist in determining a review request.

 

Pre Examination Meeting Procedure

This document sets out the procedure which will be followed should the Local Review Body request a pre-examination meeting prior to determining a review request.

 


North Ayrshire Council (Planning)

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About

Guidance on Deputations and Petitions

This document sets out the process to be followed by persons wishing to make a deputation or submit a petition to the Scrutiny and Petitions, Planning, or Licensing Committees.

 


Planning Committee

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About

Guidance for Individuals Wishing To Address a Meeting of the Planning Committee

This document sets out the process to be followed by persons wishing to make a deputation or submit a petition to the Scrutiny and Petitions, Planning, or Licensing Committees.

 

Planning Committee Call-in Procedure

This document sets out the procedure to be followed by should an Elected Member feel that a planning application which would normally be determined by officers under delegated powers should instead be determined by the Planning Committee.

 

Contact Us

Contact Committee Services
For any queries relating to the committees of North Ayrshire Council; Community Councils; or Outside Bodies.

Contact Member Services
For any queries relating to Councillors; the Provost of North Ayrshire Council; or members’ expenses.

General Enquiries
For all other queries.